The personnel records of all employees shall be maintained by the library. Access to these records is limited to the library director, assistant directors and an employee’s immediate work supervisor when appropriate for conducting personnel business. All information is confidential, shall be treated as such, and shall only be released upon the consent of the director or designated acting director, the employee, or upon the order of an appropriate legal order or process or as otherwise required by Georgia law.

Each employee’s file contains forms and documents related to hiring, employment history, re-assignment, promotion, payroll assignments and deductions, and performance evaluations.

Other documentation may include, but is not limited to, written grievances, commendations, job certification information, resumes, attendance records, staff development information, letters of reference, written reprimands, and insurance and retirement information.